Decisions on planning applications
Planning Committee Meeting Process
Planning Committee meetings use the following process:
- The Planning Committee agenda papers are published online 5 working days before the planning committee meeting;
- A Supplementary Information List is often made available on the evening of the Planning Committee meeting. This will contain information received after publication of the Planning Committee agenda papers;
- Meetings will be recorded in accordance with the Council's guide for audio recording of meetings;
- The Planning Committee Chairman will open the meeting and make introductions;
- If necessary, the Committee will be given time at the meeting to consider any supplementary information;
- Planning Applications are usually taken in agenda order; however, items relating to which public are registered to speak are normally brought forward;
- The Planning Officer introduces a report;
- Any public speaking will be heard;
- The Planning Committee can ask points of clarification of speakers;
- Public speaking is declared complete, and the public cannot take part in further debate relating to the application;
- Ward Councillors are allowed to address the Committee for 5 minutes on behalf of local residents;
- Planning Committee members then debate the application before them;
- The Planning Officer, or others in attendance (e.g. solicitor) will provide clarification and advice if asked by a Planning Committee member;
- Planning Committee decisions are made on a majority of votes taken by a show of hands. A recorded vote can be requested by Councillors in accordance with the Council’s Constitution;
- The Chairman has a second or casting vote in the event that there is a an equal number of votes for and against and application.
Planning Committee decisions
Applications can be approved, refused or deferred.
Where the decision is inline with the officer recommendation, the reasons for the decision will be set out in the officer's report.
If Members do not agree with the officer recommendation and wish to go against it, it is essential that clear reasons, based on sound land-use planning considerations, are minuted.
Where an application is refused contrary to officer recommendation to approve, the reasons cited will form the basis of the council's defence of its decision in the event of an appeal.
Deferrals tend to be to made to allow further information to be gathered. When deciding an application the council must give reasons that are based on sound land-use planning considerations and supported by relevant Development Plan Policy.