Holding an event during Covid-19
Covid-19 Event Questions
Below is a list of questions you may want to consider answering when completing a Covid-19 risk assessment for your event.
General event questions
- What is the type of event?
- Is the event indoor or outdoor?
Event Capacity
- What is the venue size?
- How many people attending?
- What is the venue capacity?
- Have you adjusted capacity figures for Covid-19?
- What is your crowd density figure?
- What social distance figure is crowd density based on?
- How will crowd be managed on footprint?
- Will crowd movement be limited?
- Will the event have designated seating areas or ground markings for segregation?
- What is the expected interaction between participants?
- What is the duration of the event?
- Has event duration been reduced due to Covid-19?
Entry/Exit
- How will attendees and employees' details be recorded for tracking and tracing compliance?
- Do you plan to regulate flow and density of attendees on entry (staggered arrivals) and during event?
- Do you plan to increase the number of entry and exit points for the event?
- What queuing system will be in place at entry?
- How will social distancing be implemented in queues and at the event close?
- Will there be physical barriers or ground markings at queue areas?
- How will the queues be managed?
- Will the queues impact on surrounding roads / infrastructure?
Hand Washing / Cleaning Regimes / Toilet Facilities
- Have you made provision for hand washing facilities / anti-bacterial hand gel?
- Do you plan on regular cleaning/disinfection of site and facilities?
- What toilet facilities are in place?
- Will there be a queuing system in place at toilets?
- Will there be social distancing be in place for the queue?
- Will there be physical infrastructure in place at queue?
- How will the queues be managed?
Messaging
- What advice will be given to attendees regarding social distancing?
- What advice will be given to risk groups regarding attending the event?
- Do you plan to spread Public Health England information to attendees/staff?
- Will this information include messaging in various languages and visual reminders for key messaging?
- What pre-event messaging will be sent out with instructions for participants?
Medical
- Do you plan on having detection systems in place to measure temperature at entry?
- What measures are in place to identify COVID19 symptomatic people at entry & during event?
- Are you aware of the COVID-19 symptoms?
- What guidance and requirements will be given to your medical provider regarding COVID-19 and required PPE?
- Do you plan to exclude any risk groups?
- How will this be managed?
- What first aid measures will be in place for COVID-19?
- How will you deal with symptomatic people?
- Will you have isolation facilities in place to separate COVID-19 symptomatic people?
- What medical provisions will be in place to triage and divert symptomatic people to appropriate medical care?
Staff
- How many staff will be present?
- How many will be Security Industry Authority (SIA)?
- How many Stewards will be present?
- How will staff be briefed?
- What PPE be available for staff?
- Have you made plans for getting PPE?
- What plans are in place if staff become COVID-19 symptomatic?
- Will staff be informed of testing facilities?
- Do you have staff contingency plans in place if staff become symptomatic before the event and during event?
Food/Drink/Alcohol
- Will food/drink be sold?
- How will this be ordered / delivered?
- Will there be a queuing system in place to order/collect food?
- What social distancing measures be in place at refreshment areas?
- Will there be physical infrastructure in place for queues?
- How will the queues be managed?
- Are there plans for eating / drinking areas?
- Will alcohol be sold?
- What type of licence will be in place?
- Will challenge 25 be in place?
- How will this be managed?
- Are there plans for overnight camping?