Councillors' Ward Improvement Grant

Funding for this project has been drawn from the Councillors’ Ward Improvement Grant. In making this application, the Grant Applicant is confirming on their behalf and/or on behalf of the organisation that the terms and conditions below have been read and are agreed. If advice is required in relation to the terms and conditions below, the Grant Applicant and/or the organisation must seek independent legal advice:

Terms and Conditions of Funding 

1. In supporting the grant application for funding Harborough District Council cannot in any way be held responsible for matters legal or otherwise associated with the project and/or its delivery. Further, if applicable, the Grant Applicant will ensure that all pre-commencement conditions required by the Harborough District Council (including obtaining any approvals, consents or permissions) and provision of evidence to support this will be supplied to the District Council prior to the start of the project.  
2. Sole responsibility for the project rests with the Grant Applicant/the organisation or group. 
3. The grant will be used only for the purpose for which it was given in relation to the project as described in the grant application. 
4. The project described in the grant application will be delivered and completed by the date stated in the grant application.   
5. All funding associated with your project has been drawn from bona-fide sources and there are no issues of financial concern, including but not limited to solvency, breach of any anti-money laundering and anti-terrorism laws in force from time to time. 
6.  Harborough District Council may terminate the arrangements under these terms and conditions and recover the full grant from the Grant Applicant if the Grant Applicant, its servants, employees, agents or anyone acting on the Grant Applicant’s behalf do any of the following:  (i) offer, give or agree to give to anyone any personal inducement or reward in respect of an offer of funding or any other Harborough District Council’s agreements (even if the Grant Applicant does not know what has been done); or (ii) commit an offence under the Bribery Act 2010 or give any fee or reward, the receipt of which is an offence under Section 117(2) of the Local Government Act 1972; or (iii) commit any fraud including misrepresentation in connection with an offer of funding or any other Harborough District Council agreement whether alone or in conjunction with servants, employees or agents.  Any term or condition limiting the Grant Applicant's liability shall not apply to this paragraph 6. 
7. Where the Grant Applicant has identified potential suppliers of goods/materials or services the Grant Applicant shall ensure “best value” for money is achieved and that a transparent and proper procurement process in respect of the appointment of a supplier has been followed. 
8. Any relevant legislation that may be associated with your project including health and safety and vulnerable adult or child protection is satisfied. 
9. The Grant Applicant shall have in place and have maintained all relevant policies of insurance associated with the project for the duration of the project. For the avoidance of doubt the anticipated insurances where appropriate may include but are not limited to Professional Indemnity Liability, Employers’ Liability, Public Liability insurances as well any other policies of insurance required by law.   
10. If requested, the Grant Applicant will supply a progress report. This may include progress to date, costs incurred and outstanding work to be completed, with timelines.  
11. If requested, the Grant Applicant will supply a Completion Report to Harborough District Council within one month of the project/activity. This will include an accurate final breakdown of all costs incurred, along with all invoices and receipts from purchases related to the project/activity. Projects must be completed within a year of receiving the funding. 
12. Grant Applicants should note that if their final project costs are less than originally estimated, the amount of grant will reflect the actual costs incurred for the Project. Any remaining unspent funding must be returned to Harborough District Council and cannot be used for any other project. 
13. Should any problems arise that significantly delay, jeopardise or make unlikely the completion of the project, the Applicant will report these to Harborough District Council in writing in order to bring such matters to our attention. 
14. Should the project due to unforeseen circumstances not be possible once funding has been released, then all monies shall be returned to Harborough District Council (or any part there of where appropriate) as agreed with Harborough District Council.  
15. Harborough District Council reserves the right to require repayment of the whole grant, or part of the grant, should Grant Applicant fail to comply with any of the conditions, including completion of the Project by the date stated in the application. 
16. In the event that the Grant Applicant sub-contracts any aspect of the Project, the Grant Applicant will ensure that the sub-contractor is reputable, has the capability to deliver the required services, is financially stable and accept formal legal obligations no less onerous than those set out in these terms and conditions AND in any event, the Grant Applicant remains liable for the acts or omission of its appointed sub-contractor. 
17. The Grant Applicant agrees to comply with reasonable requests by Harborough District Council to attend promotional, press/media or learning (including site visits or presentations) events related to the project and provide a case study if required to do so. The Grant Applicant will acknowledge Harborough District Council’s funding in any publicity material and press release about the project and agree that Harborough District Council can include details of the project and your organisation in its own publicity material and press releases. 
18. Whilst not a requirement of the grant, if you wish to use HDC’s logo or branding, prior approval must be obtained, such approval shall not be unreasonably delayed or withheld. 
19. Section 26 of the Counter-Terrorism and Security Act 2015 places a duty on Local Authorities to have due regard to the need to prevent people from being drawn into terrorism.  By accepting this grant, the Grant Applicant must ensure that venues and resources do not provide a platform for extremists and are not used to disseminate extremist views. 
20. The Grant Applicant will comply with all applicable requirements of the Data Protection Legislation including UK GDPR and all enabling laws and shall take reasonable steps to secure observation of the same by their, servants, employees and/or agents. 
21. The Grant Applicant shall not unlawfully discriminate within the meaning of the Equality Act 2010, any Legislation, enactment, order, or regulation relating to discrimination.  or otherwise) in employment AND shall take reasonable steps to ensure observation and compliance by all employees and agents. 
22. The Grant Applicant will take all reasonable steps to ensure that they and anyone acting on their behalf in connection with the Project complies with the law for the time being in force in England and Wales including,  but not limited to the requirements of the Freedom of Information Act 2000, Health and Safety at Work Act 1974, Data Protection Legislation and UK GDPR, the Human Rights Act 1998 and the, The Modern Slavery Act 2015.